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Senior Manager, Procurement and Vendor Management
Singapore
Pico Art International Pte Ltd
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Job Description
SUMMARY
This combined role ensures the effective management of vendor relationships while also overseeing procurement activities to optimize costs and operational efficiency.
ROLES AND RESPONSIBILITIES
1. Vendor Management
- Assign projects to appropriate vendors based on project needs, capabilities, and negotiation outcomes.
- Monitor vendor performance against agreed KPIs and contractual obligations.
- Conduct vendor evaluations and tiering based on price competitiveness and service levels.
- Manage vendor relationships to ensure long-term strategic partnerships.
- Review and analyze vendor rebate schemes and incentive programs.
- Grade vendors periodically and make recommendations for vendor quality improvements or re-evaluation.
- Conduct periodic After Action Review upon completion of key projects (to be determined by the committee)
- Continuously expand the vendor pool to maintain a healthy supply chain and ensure competitive pricing and quality.
2. Procurement and Purchase Oversight
- Track and manage Purchase Orders (POs) awarded to vendors.
- Calculate and monitor subcontracting work amounts, ensuring alignment with the company's objectives
- Negotiate with vendors to secure the best pricing strategies and terms.
- Ensure procurement activities comply with company policies and budget constraints.
3. Performance Monitoring & Continuous Improvement
- Monitor vendor performance regularly, providing feedback and addressing discrepancies.
- Track key milestones and deliverables related to the vendor scope of work.
- Lead or contribute to performance review meetings with vendors.
4. Calendar & Resource Planning
- Monitor and manage the event calendar and logistics planning.
- Coordinate resources internally and with vendors to ensure timely delivery of services or materials.
- Anticipate resource needs and plan accordingly to avoid delays or shortages.
- Assigning projects to the core and preferred vendors and ensure a good balance of job distribution among the key vendors.
5. Reporting & Analysis
- Prepare reports on vendor performance, procurement status, cost savings, and contract compliance.
- Analyze procurement data to identify cost-saving opportunities and process efficiencies.
6. Strategic Sourcing & Negotiation
- Conduct market research to identify potential vendors.
- Develop negotiation strategies to improve pricing and terms.
- Ensure value for money while maintaining quality standards.
REQUIREMENTS
- Bachelor’s degree in Business Administration, Supply Chain, Procurement, or related field.
- 5 - 8 years of experience in vendor management or procurement roles.
- Strong negotiation and contract management skills.
- Proven ability to develop and maintain vendor scorecards, SLAs, and KPIs.
- Excellent interpersonal and relationship-building skills with internal stakeholders and external vendors.
- Strategic thinking and decision-making skills.
- Candidates with construction and interior fit-out background experience will be an added advantage.
- Proficiency with procurement tools and vendor management systems.
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