5 jobs in Experia Events

The Marketing Manager is responsible for driving all marketing outreach to the target audiences for the conference and exhibition. If you’re passionate about making a difference to businesses and events through impactful marketing programmes, join us to be part of the action for some of Singapore’s largest international events! In addition to a strong foundation in marketing, having a creative edge and design flair will be a valuable asset in this role, enabling you to create engaging, visually appealing campaigns:

This person shall be responsible for the following, including but not limited to:

• Proposing an overall marketing strategy that includes content plans, lead generation and acquisition campaigns for delegate sales.
• Managing the implementation of marketing tactics according to timeline drawn up for various marketing phases targeted at each identified audience segments.
• Identifying suitable marketing platforms, whether digital or physical (indoor/outdoor), with consideration of sustainability practices.
• Soliciting trade media partners who will help to strengthen the outreach to the industry.
• Managing appointed PR agency for in the development of marketing content in accordance with content plan, distribution on agreed digital and social media platforms including LinkedIn, EDMs and website, in tandem with the Conference Director/Manager.
• Managing media buys on agreed social media platforms that is complementary to marketing objectives.
• Measuring outputs and outcomes of planned marketing tactics, to drive finetuning of strategies for the next edition.
• Helping to manage the IT aspects of event registrations.

Requirements

• Degree holder is preferred or a minimum Diploma.
• At least 5 years of proven marketing experience.
• Adaptive, resourceful, and creative.
• Possess good planning, organisational and multi-tasking skills.

You will be part of the team responsible for planning, coordinating, and fulfilling the delivery of hospitality services to VIPs, clients, and guests attending Experia-organised events, including the Singapore Airshow and IMDEX Asia. The role requires strong coordination, attention to detail, and customer service orientation.

Scope of work will include but not limited to the following:

• Your primary role is to be an effective coordinator to oversee the planning, management, execution; and fulfilment of hospitality for Experia Hospitality Services clients and guests. This includes accommodation; transport and formalities services; meeting and dining amenities; tours and experiences etc.
• You are expected to liaise closely with Experia Hospitality Services customers, clients and partners to ensure clients have a positive experience. This entails navigating complex hospitality issues and finding effective solution to meet the needs, expectations, and standards of the clients.
• Support the development and promotion of Experia Hospitality Services. This includes activities and efforts in business development, marketing, partners engagement and management, planning and operations etc.
• Assist in running Experia Hospitality Services, including but not limited to the creation of administrative procedures and processes to manage partners, customers, and operations.
• Support the hospitality arrangements for hosted VIPs and dignitaries, covering air travel, ground transportation, and hotel accommodation.

Requirements:

• Degree or Diploma holder. Applicants with experience in related field may have an advantage in their application.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• A proactive and flexible attitude, with a willingness to take on new challenges and learn on the job.
• Proficient in MS Office, particularly in MS Excel and MS Powerpoint.
• Write and converse well in English. Able to communicate comfortably with foreigners.
• Willingness to work long hours a few weeks prior to events.

You will be part of the team to plan and provide Hospitality Services for visitors to events organised by Experia Events Pte Ltd. Scope of work will include but not limited to the following:

• Support the Manager in the day-to-day coordination of hospitality arrangements for hosted VIPs and dignitaries, covering air travel, ground transportation, and hotel accommodation.
• Liaise with local and foreign government bodies (e.g. ministries, statutory boards, embassies) and commercial vendors on day-to-day operational matters to ensure hosted guests have a positive experience.
• Maintain regular communication with service providers and partners, building good working relationships to support smooth service delivery.
• Support the administration of contracts with official hospitality vendors (e.g. travel agents, hotels, CMCs), including processing of purchase orders, invoices, and vendor documentation.
• Assist in resolving hospitality-related issues on the ground, escalating complex or sensitive matters to the Manager where needed.
• Maintain accurate and up-to-date records and trackers for delegate itineraries, accommodation bookings and transport schedules.
• Support process reviews and help document standard operating procedures (SOPs) for hospitality operations.
• Help train, brief, and supervise interns/temp staff deployed to support hospitality operations at key events, under the Manager's direction.
• Support administration and finance processes for event hospitality provisions, including budget tracking and expense reconciliation.
• Support the day-to-day operations of Experia Hospitality Services, including maintaining administrative records for partners and customers.

Requirements

• Degree or Diploma holder. Applicants with experience in related field may have an advantage in their application
• Strong organizational skills with the ability to multitask and prioritize effectively, especially under time pressure
• A proactive and flexible attitude, with a willingness to take on new challenges and learn on the job
• Proficient in MS Office, particularly in MS Excel and MS Powerpoint
• Write and converse well in English. Able to communicate comfortably with foreigners
• Willingness to work long hours a few weeks prior to events

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Key Responsibilities

• Lead end-to-end planning and delivery of conferences, exhibitions and related event components.
• Develop and manage event timelines, production schedules and operational plans.
• Coordinate venue logistics, AV, staging, branding, registration and on-site operations with Operations lead.
• Oversee speaker management, programme execution and protocol requirements where applicable with relevant leads.
• Work with Sales lead on fulfilment of contractual entitlements.
• Manage vendor relationships and negotiate with suppliers to ensure cost efficiency and quality delivery.
• Work closely with internal conference, sales, marketing & communications and operations teams to align event objectives.
• Develop and manage event budgets, tracking expenses and ensuring financial accountability.
• Oversee procurement processes and contractual documentation.
• Prepare post-event reports including KPIs, feedback analysis and recommendations.
• Manage manpower, crew briefings and show-day coordination.
• Ensure high standards of guest experience and stakeholder satisfaction.
• Ensure compliance with IT security SOPs set in place internally by internal conference team and external vendors hired for the conference(s).
• Look at creative ways to deliver a high quality and memorable experience for attendees.
• Day-to-day administration to facilitate scope of work.
• Any other tasks which may be assigned from time to time by your reporting officer and Director.

Requirements

• Minimum 3–5 years of experience in event management, preferably in B2B conferences and exhibitions.
• Proficiency in Microsoft Office.
• Strong project management and organisational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple stakeholders and work under pressure.
• Ability to work in a fast-paced and highly cross-functional organization.
• Willingness to work extended hours during event periods.
• Strong interpersonal communication skills with client-service orientation.
• Possess a good working attitude and willingness to learn.
• Possess good planning, organisational and multi-tasking skills.
• Possess good communication & negotiation skills.
• Possess a positive attitude and high standards in work ethics & personal integrity.